Poor building approval documentation widespread at KSAC, St James PC
The Kingston and St Andrew Corporation and the St James Parish Council have been cited by the Auditor General's Department (AGD) for their poor maintenance of files for applications for building permits.
The AGD says the councils were also not properly monitoring and documenting post approval inspections. The issues have been noted in the AGD's report which was tabled in parliament last week.
According to the AGD, after supplying only 67 of 78 files requested from both councils for inspection under the KSAC and Parish Councils Building Act, it found that the documents were loosely filed. The AGD says it could not determine the tasks performed based on the files presented and it also commented that the designation of the officers whose signatures were affixed to the documents were not discernable.
In respect of the monitoring of post-approval inspections, the AGD noted that the KSAC's records showed up inconsistencies in observations.
It says of the 56 case files reviewed at the KSAC, no comments were entered in the case files indicating that post approval inspections were performed and the related inspection forms were not presented for audit assessment.
But it says, conversely, the St James Parish Council recorded all inspections requested and performed and produced duplicate copies of the document, with the original presented to the contractor at the site or the owner and the other filed in the Building Inspector's book.
However, the AGD says it was unable to track the inspections to the specific application file, as both documents were not cross-referenced. It says, as a result, it was difficult to determine whether post approval inspections were conducted for all buildings and subdivisions and whether deficiencies identified were satisfactorily remedied.
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