Wed | Nov 30, 2022

Back-to-school Corner | Modernising student data

Published:Tuesday | August 15, 2017 | 12:00 AM
Students of Westwood High School in Trelawny pose in this 2013 file photo.
Students must have NSRN

As you get ready to send the children back to school, here are some important tips from the Ministry of Education, Youth and Information:

As we approach the new academic year, parents are always asked for documents to be placed on their child's file and this process can be lengthy, depending on the number of students attending a school. The Ministry of Education, Youth and Information has modernised the process of data collection, taking us from paper and pen to computers.

As a ministry, our aim is to ensure that all student data across the island is stored using modern technology. With just a few clicks we have made the job of data collecting easier. The National Student Registration Number (NSRN) is an answer to data overload that our schools faced.

The NSRN is the ministry's centralised student record database. This system was developed in 2010 to ensure that we capture biographical and other data on all students entering grade one.

Since September 1, 2016, the NSRN database was modified to generate and assign a nine-digit student registration number to each child whose record has been electronically verified and identity established by the Registrar General's Department through Application Programming Interface (API). The NSRN has strategically positioned the ministry to manage, analyse and utilise student data in order to further promote a culture of data-driven decision-making.

All students in grades one to five, including at private institutions and those who are home-schooled, must be registered in the NSRN database. All students promoted to grade five for the new school year are being registered in the database to sit the new Primary Exit Profile (PEP) exam in 2019. The NSRN is needed to sit the PEP.

How student registration number impacts transfers

The process of seeking a transfer requires the student registration number (SRN) for students in grades two, three, four and five. All parents are now required to present a valid ministry-issued student registration card with the child's SRN legibly printed at the back of the card. The student registration card will remain with the child until he or she is 18 years old and represents the ministry's objective of modern data management tracking.

For further information, parents may contact Christopher Graham, coordinator, National Student Registration Programme, Office of the Chief Education Officer via email at or at 499-0742, 612-5718 or 967-9649 ext 2418. Or visit