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Gov't to use technology to track public sector workforce

Published:Monday | September 29, 2014 | 12:00 AM

Daraine Luton, Senior Staff Reporter

THE DATE for the contracting of an entity to provide the State with a human capital management enterprise system (HCMES) has been pushed back to November, three months after the initial target of August was agreed on by the Government and the International Monetary Fund (IMF).

The system, which could cost in the region of US$15 million to design, represents an attempt by the Government to keep track of human resource activities within the public service.

"We have not selected a vendor as yet. We have a number of vendors who have been shortlisted, and we are going through the process with them now to select one," Wayne Jones, deputy financial secretary in charge of human resource management, said.

The chosen vendor will be required to design the software for which they will charge a licensing fee.

"It is a system that will allow pretty much all government entities to conduct the transactional human resource activities using the same software," Jones said.

The roll-out of the HCMES system is part of the Government's public sector reform efforts, which is a key pillar of the four-year Extended Fund Facility with the IMF.

improving pension-payment time

The deputy financial secretary said a number of ministries, departments, and agencies within the public sector are using different software to conduct human resource management activities.

In addition to improving efficiencies with matters of leave administration, the system is expected to improve the turnaround time for the payment of pensions to persons who have retired.

"Very often, when we hear people complain about the delays in their pension calculation, it is because the information that we receive here (Ministry of Finance) is not sufficient to make a determination as to your pension entitlement. Very often, we have to send back people into the field. All over the island, our customer service representatives have to go to gather information from ministries, departments, and agencies, a lot of which is stored in cardboard boxes and paper piles in cabinets," Jones said.

He argued that despite the ministry setting a timeline of four months from retirement to the flow of pensions, the current system of data storage slows up the process, sometimes delaying the payments by up to one year.